PilotSystems we’ve designed, built and launched.
AI voice agents, recruitment outbound engines, sourcing agents, CRM migrations and lead engines. Here’s the work, how it was built, and what it changed.
AI voice agents that follow up, answer and book
Voice agents that call back leads who went quiet, pick up after-hours calls, and book straight into calendars. Every call written back to the CRM.
Read the project →Automated outreach engine for recruitment agencies
An outbound system that spots hiring signals, finds the decision maker, writes a first line from real evidence and runs the sequence. Built for agencies in the US, UK, Netherlands and Belgium.
Read the project →Designing and launching AI projects
From a rough idea to a live AI tool that people actually use. Chat assistants, AI agents, scoring models and internal tools, scoped honestly and shipped in weeks.
Read the project →Candidate sourcing agent in n8n
A sourcing workflow that turns a role brief into search queries, finds matching people, scores them against the brief and writes a shortlist back to Airtable.
Read the project →Ads-to-booked-call lead engine
Our core system: Meta and Google ads bring leads in, every lead gets an instant reply, a weekly newsletter and an AI follow-up call, and the CRM tracks it all.
Read the project →Recruitment CRM migration: JobAdder → Spott
Moving a recruitment agency from JobAdder to Spott without losing years of candidate, client and job history.
Read the project →Netherlands recruitment market data engine
A compliant list-building workflow for the Dutch market, built from official company registry data, association memberships and enrichment.
Read the project →Medicare lead generation programme
Pricing and operating models for Medicare lead generation, including pay-per-transferred-lead and hourly agent models with DNC scrubbing.
Read the project →A business development engine that reaches HR leaders at the right moment
Signal-based outreach that finds HR leaders who are actually in the market for a recruiter right now, backed by a purpose-built CRM and dashboards, and email copy people actually open.
Read the project →Complete outbound sequencing, built for the industry it’s selling into
Fully automated outreach sequences that speak the language of the industry they’re written for — built and running for the hospitality tech and SEO/web development industries.
Read the project →A lead nurture and ads engine built for real estate companies
Meta and Google ads bring buyer and seller leads in, an email nurture drip keeps them warm until they’re ready, and the CRM stays updated automatically.
Read the project →What clients say about working with us.
“PilotNest is highly dependable, tech-savvy, and on top of the latest trends in automation. They helped build out extensive workflows, improving systems and processes for business development purposes. I recommend PilotNest to anyone looking to upgrade their outbound game.”
“Working with PilotNest has been a pleasure. They are a total pro who deeply understands the ins and outs of leveraging AI and automation to streamline workflows and drive results. They make onboarding new tools feel seamless, no matter how complex the system.”
“PilotNest is amazing. They really know their stuff — light years ahead of anyone else we’ve seen with AI and automation. PilotNest built us a fully automated leads system that lets us focus on business development. I would highly recommend PilotNest.”